Retainers that count down
Set the hours a retainer includes each month, quarter or year. Every call draws it down, a warning shows near the limit, and overage is ready to bill.
For consultants
Time tracking and invoicing for consultants
Retainers, hourly calls and fixed-scope engagements, all billed from one place. Know how much of each client's retainer is left before they ask. Free, and refreshingly un-corporate.
No credit card · No trial clock · No per-seat fees
Demo Try the timer
Battery Capital · Strategy session
00:00:00
Just a demo: no account, nothing saved. The clock runs at 60×, so a second is a minute.
Built for the way you bill
Made for consultants
Engagements at a fixed fee
Price the engagement, bill it in stages, and track the hours behind it to see what you really earned per hour.
Rates per client
Set a rate for each client, override it for a project, and keep a default for everyone else.
Purchase orders on every invoice
Add the client's PO number to a project and it lands on every invoice that bills it, so accounts payable stops bouncing them.
Travel and expenses
Add lines by hand for travel, venue hire or anything else you're passing on, with tax at the rate you set.
Chasing, handled
On Pro, invoices go out by email under your business name, reminders follow up at 15, 30 and 45+ days, and clients can pay online.
How it works
One engagement, kickoff to paid
- 01
Set the terms
Add the client and a project: hourly, a fixed fee, or a retainer with its monthly hours and fee.
- 02
Log the hours
Time calls and workshops with the timer, or add them afterwards. Prep and admin can go in as non-billable.
- 03
Invoice with the PO
Build the invoice from unbilled time or the next stage of the fee. The PO number, terms and notes fill in for you.
- 04
Review the quarter
Reports show hours, invoiced and collected by client, and which invoices are still waiting.
All of that is free. Pro is $5.99 per team a month and adds emailed invoices, reminders, online payments and branded PDFs.
01 How do retainers work?
Make the project a prepaid plan: the hours included, how often they renew (monthly, quarterly, every six months or yearly) and the fee. Time draws the hours down, you get a warning at 80%, and hours past the allowance show as overage to bill.
02 Can I put PO numbers on invoices?
Yes. Add the PO number to the project and it is copied onto every invoice that bills that project.
03 Can I add travel expenses?
Yes. Add any line by hand next to the time, and set a tax rate on the invoice if you charge one.
04 Does it work with QuickBooks?
On Pro, export invoices as a file QuickBooks Online imports, with each line booked to the product or service you choose.
05 Can my associates track time too?
Yes, free, with no per-seat fees. Members track their own time; you and your admins handle clients, invoices and rates.